Get to a Vault Tour! Practical Planning Tips to Consider

Get to a Vault Tour! Practical Planning Tips to Consider

June 6, 2019

Do you want to go to a Vault Tour/gaming convention and don’t know where to start? Well this is the article for you! I’ve been to two Vault Tours this year already and plan on going to two more! I hope this helps others get to at least one!

Time and money are important resources that you need to consider when committing to a Vault Tour trip. Keep in mind, everyone has different situations when it comes to these resources so adapt these tips to your own situation. My hope is to help as many people get to Vault Tours as I can! I am advocating that it is worth going to at least one.

Here are some tips for trying to make a Vault Tour:

  • Plan ahead! Find a Vault Tour date! Manage your time!
    1. Make sure you don’t have other commitments (work/family/etc.).
    2. Take off work and make sure to include travel time.
      • For both Adepticon and Denver, I had to take a few days off of work. I really had to weigh if I could afford to take those days off since I work at a school and the end of the year approaching. I am off during the summer so I don’t have to worry about taking time off for Origins and Gen Con.
    3. Find arrangements for your household (kids and/or pets).
      • In this season of my life, I don’t have my own family yet so I am taking advantage of this to try and make as many as I can before I need to consider this step.
    4. Find a place to stay-Hotel, Airbnb/Homeaway, staying with family/friends, etc.
    5. Start saving money now!
  • Make sure you can financially commit.
    1. Badge or no badge? Some Vault Tours like Adepticon ($35 entire week), Origins ($90 entire week), Gen Con ($110 entire week), require a badge to attend, but others like Denver did not.
    2. Event registration fees: Consider how many events you want to participate in. There are many side Keyforge events you may want to try. If a Vault Tour is hosted at a gaming convention, there may also be other events, other than Keyforge, that you are interested in. These fees add up so budget wisely and plan ahead in your schedule.
      • In addition to the main Vault Tour events, I participated in side events like sealed ($40) and archon survival ($20) as well as sealed ($20) and archon ($20) pods.
    3. Travel expenses: Weigh different modes of transportation-driving (car mileage and gas), flying, bus, train, etc.
      • I will drive to most of the Vault tours because it is usually cheaper, but that’s easier to do depending on where you live in relation to the Vault Tour you plan to attend.
    4. Lodging expenses: Weigh different lodging options-hotel, Airbnb/Homeaway, staying with family/friends, etc.
      • I stayed at an Airbnb for Adepticon, which was awesome! And I stayed with family in Denver. For Origins, I am staying with fellow Team Reapout members at an Airbnb. For Gen Con, I’m blessed to be staying with a friend I met at Adepticon who lives in Indianapolis.
    5. Food expenses: Don’t forget you will eat too and that unfortunately costs money as well. Explore local eateries.
      • I try to ask local people where to eat. Might as well try something new. This is how I fell in love with Portillo’s in Chicago!
  • Split the cost! Go with other people!
    1. SAVE SO MUCH MONEY. I organized a group of friends for Adepticon and Denver and am staying with friends for Origins and Gen Con. I have also seen people reach out on facebook groups to try and split costs. If you are okay with that, then that could be a good way to share expenses.
  • Decide if it is realistic/responsible for you to go.
    1. For the time being, all Vault Tours outside the US aren’t realistic for me because of time and money constraints. I couldn’t make it to the Atlanta Vault Tour because it was going to cost a lot of money.  It was during the last week of school, and I had a family reunion. I love Keyforge but remember to keep priorities straight. I love my family and job more.
  • Things you should take!
    1. An open mind to the experience!
    2. A great attitude!
    3. Your Keyforge stuff (obviously)
    4. Extra cash, cell phone, and health insurance (hopefully you won’t need to actually use the last one but life happens)

To help me keep these things in mind, I created a pretty basic Excel sheet because I’m a nerd and I like to keep things organized. I have a generic sheet linked here if people want to use a copy to make their own!

Please keep in mind these tips are just a starting point, and you will need to tailor these to your situation. If you have any questions, please feel free to email me at cctanyag@reapout.com.

I can’t wait to see you all at some Vault Tours!

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